Configuration Control Definition

The authority of the Change Control Board may vary from project to project (see e.g. Consensus-based decision making), but decisions reached by the Change Control Board are often accepted as final and binding. Lead Time – There are many lead times to consider when identifying the effectivity for a change. The manufacturing/procurement lead times necessary to complete non-recurring design effort, procure parts and materials and incorporate the change both in production and/or retrofit must be considered.

In most organizations, the Change Manager chairs the Change Advisory Board. Depending on the typical activity in your IT department, your CAB may meet as often as twice weekly. No matter the frequency of meetings, the Change Manager should communicate the scheduled change required well in advance of meetings, so individuals on the CAB are prepared to make the best decisions.

How a Change Advisory Board makes decisions

As noted, the change control board is made up of people from each stage of the project’s life cycle to facilitate a well-rounded discussion and place the change in a larger context. The Change Control Board will review any proposed changes from the original baseline requirements that were agreed upon with the client. If any change is agreed upon by the committee, the change is communicated to the project team and the client, and the requirement is baselined with the change.

A timeline is set to ensure that the change and documentation are created to align the change with the project goals. As the title suggests, an approver or change authority decides if the change is authorized or rejected. This can be an individual, often a manager or executive, but the response can also rest on the change control board so they can make the decision together.

Configuration Control definition

Table 6-1 provides an activity guide for the evaluation of a configuration control process. The CDCA on the other hand, pertains to specifications or any other type of document and is independent of the organization that physically maintains and stores the document. The CDCA is the organization that has the decision authority over the contents of the document, reflecting proprietary or data rights to the information that the document contains.

Anyone who is responsible for interacting with customers needs to have a place on the change control board. They are on the front lines of the business, dealing with those who actually use the product or service and have an intimate understanding of whether a change will have a positive or negative impact. By everyone evaluating the change from their perspective, the change control board determines if the change is worth the impact it might have on the schedule and budget of the project. Once a decision is made, it’s delivered to the project team and the client. The change control board is not always the last word on the subject, though. While the change control board usually has the authority, its decision is not always final and binding.

Change control board

Upon, approval by the CCB, the new DM2 is published along with a record of changes from last baseline and a new working copy is setup. Consistent with the federated architecture approach described in Section 3, essential architectural information must be registered with DARS so that discovery of reusable architectural data can be accomplished throughout the Department. Individual data entities and other artifacts are similarly registered in the DMR.

• Our collaborative platform connects hybrid teams anywhere and at any time.
• A group of qualified people with responsibility for the process of regulating and approving changes to hardware, firmware, software, and documentation throughout the development and operational life cycle of an information system.
• All decisions made by the CCB, including any changes to the system baseline, shall be documented and maintained in the appropriate configuration management system.
• Every element of the structural configuration should be uniquely identified per approved software configuration control procedures.
• For new development information systems or systems undergoing major upgrades, organizations consider including representatives from development organizations on the Configuration Control Boards.
• Performance-based questions including at least 10 questions.
• The organization employs automated mechanisms to implement changes to the current information system baseline and deploys the updated baseline across the installed base.

A change to a configuration document controlled by the contractor has an impact on specified performance, supportability and other contractually specified requirements pertaining to the CI and documentation controlled by the Government. Allows optimum design and development latitude with the appropriate degree, and depth of configuration change control procedures during the life cycle of a system/CI. A board may consist of a single person, such as the producer of an object or the person responsible configuration control board for quality assurance, if the person with overall responsibility has granted this person the authority to make appropriate decisions. This typically happens in production, where a document or piece of code is first written and work can be performed relatively informally, without bureaucracy and heaps of paper. A loose scope is a potential for dragging a project astray. Critically discuss the common problems that project teams encounter when dealing with scope-change management.

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Learn how ServiceOps can help you predict change risks using service and operational data, support cross-functional collaboration to solve problems, and automatically recommend problem resolutions. IT service management has long suffered from bureaucratic approaches and general risk aversion—which results in layers of approvals, development delays and confusion, and, ultimately, failure to deliver value to customers in an agile manner. This situation is exacerbated in companies with legacy systems and structures that prohibit the flexibility for change that digital transformation requires.

It’s the responsibility of the company to decide on the constitution of the boards for various configuration items. You do, however, have to be careful not to end up with a swarm of boards. Because there’s one source of project truth, both the project team and the change control board can work with the same data.

CM-3( : Automated Document / Notification / Prohibition Of Changes

Our collaborative platform connects hybrid teams anywhere and at any time. Share files, add tasks and make comments in real time. Whether you’re in the office, in the field or working from home, we give you the tools to collaborate and stay productive. Teams working on the project are often the ones who submit changes to the change control board. They’ll document why they believe the change is important and help the project. Not only are they suggesting the change, but they will be the ones to implement, monitor, and respond to any change-related issues.